Data protection information for candidates
pursuant to Articles 13 and 14 of the General Data Protection Regulation (GDPR)
Data protection is an important concern for us. Information regarding how we process your data and what rights you are entitled to is set out below.
We need to process certain information about you in order to provide you with optimal, tailor-made employment opportunities. We only ask for information that we can actually help you with, such as your name, age, contact details, education details, career history, emergency contacts, residence status, financial information (if we need to check your financial background) and social insurance number (of course you are welcome to provide us with more information voluntarily). Where appropriate and permitted by local laws and regulations, we may also collect information about your state of health, diversity information or details of any criminal history.
1. Who is responsible for data processing and whom can you contact?
Dr. Maier + Partner GmbH
+49 (711) 228610
2. Contact information for the data protection officer
3. Purposes for which data is processed and legal basis
Your personal data will be processed in accordance with the provisions of the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and other relevant data protection regulations. Our contractual documents, forms, declarations of consent and other information provided to you (e.g. on the website or in the terms and conditions) contain further details and additions for processing purposes.
- Consent (Art. 6 para. 1 lit. a) GDPR)
If you have given us your consent to process your personal data, this consent represents the legal basis for the processing referred to in the consent. You can revoke your consent at any time with prospective effect.
- Performance of contractual obligations (Art. 6 para. 1 lit. b) GDPR)
We process your personal data for the purpose of handling the application process. Processing may also be carried out electronically. This is particularly the case if you submit your application documents to us electronically, for example by e-mail or via a web form located on our website.
- Compliance with legal obligations (Art. 6 para. 1 lit. c) GDPR)
We process your personal data if necessary to comply with legal obligations.
- Legitimate interests of the controller or a third party (Art. 6 para. 1 f) GDPR)
We may also use your personal data to protect our legitimate interests of those of a third party subject to a weighing of interests. This may be done for the following purposes:
- For the enhancement of services and products as well as existing systems and processes.
- For the enrichment of our data through the use or research of publicly accessible data.
- For statistical analysis or market analyses.
- For benchmarking.
4. Categories of personal data we process
We process the following data:
- Last name, first name
- Contact details (e.g. email address, address, telephone number)
- Complete application documents (e.g. CV, certificates, references)
5. Who receives your data?
We share your personal data within our company with those departments that require your data to comply with contractual and legal obligations or to pursue our legitimate interests.
In addition, the following entities/bodies may receive your data:
- Customers who have engaged us to perform recruiting
- Contract processors commissioned by us (Art. 28 GDPR), e.g. IT services, logistics and printing services, external computer centres, support/maintenance of data processing/IT applications, archiving, document processing, compliance services, data validation and plausibility checks, data destruction, customer administration, letter shops, marketing, research, billing, telephony, website management, auditing services, credit institutions.
- Public authorities and institutions in the event of a legal or official obligation under which we are obliged to disclose, report or share data or the disclosure of data is in the public interest
- Bodies and institutions on the basis of our legitimate interest or the legitimate interest of a third party (e.g. shared with public authorities, credit agencies, debt collection, lawyers, courts, experts, affiliated companies and executive bodies and supervisory bodies)
6. Transfer of your data to a third country or an international organisation
Data is not processed outside the EU or the EEA.
Data is transmitted to entities in countries outside the European Union (EU) or the European Economic Area (EEA - so-called third countries) should this be necessary for the execution of an order/performance of a contract from or with you, if it is legally required (e.g. tax reporting obligations), if it is within the scope of a legitimate interest of ours or that of a third party or if you have given us your consent.
In this context, data may also be processed in a third country in connection with commissioning service providers such as contract data processors. If there is no determination from EU Commission concerning an adequate level of data protection in the respective country, we ensure that your rights and freedoms are adequately protected and guaranteed by means contractual obligations in accordance with EU data protection regulations.
7. How long do we store your data?
Your data will be stored whilst consulting projects are ongoing. We undertake to delete your data no later than six months after the end of the project if you have not agreed to the long-term storage of your data or if there is any other legitimate interest on the part of the controller. In this context, other legitimate interests may include, for example, burden of proof requirements in proceedings under the General Act on Equal Treatment (AGG).
8. To what extent is automated decision-making used in individual cases (including profiling)?
We do not use purely automated decision-making procedures as referred to in Article 22 GDPR. Should we use these procedures in individual cases, we will inform you separately provided we are required to do so by law.
9. Your data protection rights
You have the right to request information pursuant to Art. 15 GDPR, the right to rectification pursuant to Art. 16 GDPR, the right to erasure pursuant to Art. 17 GDPR, the right to limitation of processing pursuant to Art. 18 GDRP and the right to data portability pursuant to Art. 20 GDPR.
In addition, you have right to lodge a complaint with the competent data protection authority (Art. 77 GDPR). As a fundamental principle, the right to object to the processing of your personal data by us pursuant to Article 21 GDPR remains available. However, this right of objection only applies in the event of very special circumstances related to your personal situation. It may also be the case that our rights override your right of objection in certain circumstances. Please contact our data protection officer if you wish to assert any of these rights:
10. Scope of your duties to provide us your data
You are required to provide us the information necessary for the employment application process. As a rule, we will not be able to conclude an employment contract with you without this data. If we request further data from you, you will be separately informed of the voluntary nature of the information.
11. Your right to lodge a complaint with a supervisory authority
They have a right to lodge a complaint with a supervisory authority (Art. 77 GDPR). The supervisory authority responsible for us is:
The State Commissioner for Data Protection and Freedom of Information [Landesbeauftragte für den Datenschutz und die Informationsfreiheit]
Königstrasse 10 a